a) To provide reports to RHD Senior Management on the implementation of RHD projects both local and foreign aided including development, maintenance and technical assistance projects.
b) To provide appropriate management information on the physical and financial achievements against budgets.
c) To provide post project evaluation reports on all completed projects.
The Monitoring and Evaluation Circle is headed by a Superintending Engineer (SE) who is supported by 2 Executive Engineers each in-charge of a division, namely:
a) Monitoring
b) Evaluation
The numbers of personnel in the Circle are shown in the attached table, which shows the total proposed number of personnel in the Circle to be 43. As this is a newly created circle there is no sanctioned strength or existing staff. The proposed number of personnel is made up of 9 Class I, 3 Class II, 23 Class III and 8 Class IV staff.
Certain officers in the Monitoring and Evaluation Circle are to be designated as specialists. Specialist posts for engineers with specialist training are hash marked thus, EE #.
Activities
a) Collection and compilation of all project and contract data required for the preparation of management reports.
b) Preparing reports on progress of projects and contracts in terms of physical, financial achievements and quality.
c) Preparation of summary and other special reports for RHD management and other Government bodies.
d) Preparation of answers to questions raised in parliament and in parliamentary committees.
Budget
The budget for the Monitoring & Evaluation Circle is shown on the attached table. The budget table shows both the annual operation and maintenance costs (including the costs of undertaking field visit and investigations) and the capital costs of purchasing new, and replacing old, equipment. The costs shown exclude the cost of personnel who are paid for from other sources.
The office running and annual recurring expenditure of the Circle is Taka 37.32 lacs. The average annualised capital costs are Taka. 22.95 lacs giving a total equivalent annual budget of Tk. 60.27 lacs. As this is a new circle without existing resources the capital cost requirement in the first year will be significantly higher than the average annual budget and close to the total capital cost figure of Taka 172.50 lacs.
Resources
The Monitoring and Evaluation Circle requires resources for Head office based activities and making random field check on quality of reporting data and to carry out post project evaluations using both the Circles’ own resources and local consultants.
The resources required are shown in the table below:
|
Item
|
Required Resources
|
|
Vehicle |
6
|
|
Computer |
6
|
|
Photocopier |
2
|
|
Fax |
1
|
|
Air Cooler |
3
|
|
Office Furniture |
3
|
