The Planning & Programming Circle was originally under ACE Planning & Development (P&D). In 1998 an interim reorganisation was made and this circle was placed under ACE, Network Management & BOT Wing. The nomenclature of the Wing is now being renamed as Planning and Maintenance Wing. The Circle is headed by an SE with 3 divisions each under an Executive Engineer.

The objective of the Planning and Programming Circle is to contribute to the overall strategy of the Planning and Maintenance Wing by:

Ensuring inclusion of cost effective road and bridge projects in the ADP and preparing proposal for allocation of funds on the basis of social and economic priorities.

a) To submit TAPPs for under- taking feasibility studies and preparing detailed designs for Aided projects.

b) To submit completed PPCPs, PCPs and PPs for inclusion of new GoB financed projects in the ADP.

c) To submit the ADP in accordance with the approved TAPP, PCPs and PPs to the RHD, MoC and Planning Commission.

d) To propose allocation of budgets for Aided projects and GoB funded projects included in the ADP.

The Planning and Programming Circle is presently headed by a Superintending Engineer supported by three Executive Engineers who are each in charge of each division namely:

a) Planning Division (East)

b) Planning Division (West)

c) Programming Division

The numbers of personnel in the Circle are shown in the attached table which shows the total proposed number of personnel in the Circle to be 59, which is significantly less than the current sanctioned strength of 130 mainly due to a reduction in the number of Divisions within the Circle from 4 to 3. There are also some changes proposed in the numbers of officers and staff in individual posts. The proposed number of personnel of the Circle comprises 12 Class I, 3 Class II, 29 Class III and 15 Class IV staff.

a) Preparation of PPCP for lining up foreign aid/loan by ERD of GoB

b) Preparation of PCP base on the information supplied by HDM Circle, Circle, Project Director of aided projects and zonal offices.

c) Preparation of TAPPs for consultancy services.

d) Recast of existing PCPs & PPs as per Planning Commissions requirements.

e) Revision of PPs as per field requirement viz. Variation in quantities price escalation increase in item of works etc.

f) Preparation of 5-year plan.

g) Preparation of 3- year rolling plan.

h) Preparation of proposal for ADP Projects for a particular financial year (July-June).

i) Preparation of proposal of budget allocation on the basis of requirements for the approved list of ADP projects.

j) Scrutiny of programme of physical work against allocated funds.

k) Re-appropriate budgets for some ADP Projects as per field requirements

l) Preparation of proposal for revised ADP at the middle of the financial year.

The budget for the Planning and Programming Circle is shown on the attached table. The budget table shows both the annual operation and maintenance costs. And the capital costs of purchasing new and replacing old equipment. As all equipment will not be purchased or replaced immediately the capital cost can be annualised depending on the average life and various items of the equipment. The cost shown excludes the cost of the personnel who are paid from other sources.

On this basis the annual recurring cost for the Circle is Taka 45.88 lacs and the capital cost on an annualised basis is Taka 26.70 lacs. A total cost of Taka 72.58 lacs per annum. For outsource field services and preliminary design an estimated sum of Taka 25.00 lacs per annum is included in the annual recurring costs.

The Planning and Programming Circle requires resources for Head Quarters operations and to enable the circle to undertake preliminary investigations for project preparation and assessment.