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RHD Operational Procedure – Bridge Management Wing
 
Planning and Data - Bridge Maintenance Programming Division
 
OP/PD/3.2 - Preparation of Annual Bridge ADP & Maint. Programme and Budget
 
Purpose and Scope :

The purpose of this procedure is to describe the steps to be followed in preparing the draft programme and budget for the ADP listed bridge projects (development budget) and bridges/culverts to be maintained under revenue budget, in a particular fiscal year. The steps in this procedure will be limited to the submission of the draft budget for bridges to SE-Planning & Programming and SE-Maintenance Circle. The remaining steps for finalizing the budget will rest with SE-P&P and SE-Maintenance Circle (see OP/PPC/3.2).
 
Definitions :

Annual Development Programme (ADP) – is the operational document of the GoB’s 5-year plan and includes all types of GoB funded and foreign aided projects: both ongoing and newly included. The ADP consists of the main investment, technical assistance and self-financed programmes, sub-divided into the different government sectors. The ADP is published in June each year and is available to the public.

Budget – is the allocation of fund in a particular fiscal year for implementing a project/maintenance work. Expenditure of all ADP projects is made under development budget while expenditure of maintenance works are generally made under revenue budget.

Project Concept Paper (PCP) – is a proposal in a concise form, submitted to the MoC for project approval for inclusion in the Annual Development Programme (ADP). A PCP is required for any investment project. It should include civil works, consulting services (if any), equipment purchase, acquisition of land, manpower etc. It also includes the total estimated cost and a detailed description of the project in a prescribed format.

Project Proforma (PP) – following approval of the PCP, the PP is prepared within a specific period of time. The PP is a more detailed version of the PCP, prepared in a prescribed format.

Bridge Management and Maintenance System (BMMS) – is a database-storing inventory and condition survey data for all bridges and culverts on the RHD road network. It is used in bridge planning, design and management role.
 
Responsibility :

Additional Chief Engineer – Bridge Management Wing (ACE-BMW) - reviews the draft budget and ensures is realistic considering the overall fund constraints.

Superintending Engineer- Planning & Data Circle (SE-PDC) - is responsible for managing the whole process of preparing the draft budget within the Planning & Data Circle.

Executive Engineer – Bridge Maintenance Programming Division (EE-BMPD) - is responsible for processing the data from BMMS, PBI, PCP/PP of ongoing/new projects, field and PDs offices, 5-year plan etc, and preparing the draft budget for both development and revenue budgets.
 
Method :

4.1 PREPARATION OF DEVELOPMENT BUDGET

The EE-BMPD with the assistance of his Sub-Divisional Engineer/Assistant Engineer will collect PCPs/PPs of ongoing and new bridge projects included in the ADP from EE-Planning Division, Planning Programming Circle. He will prepare the annual programme of work including the budget required to implement the work and clearing liabilities. While preparing this he will review the Planning Commission Guidelines in order to identify any new instruction that affect the preparation of ADP.

4.2 PREPARATION OF REVENUE BUDGET

The EE-BMPD will analyse the BMMS database and determine the cost required to maintain the bridges and culverts on RHD road network. He will also obtain additional information for maintenance of bridges and culverts from field offices. He will then with the assistance of his sub- ordinate officers prepare annual work programme including the budget to carry out the work.

4.3 SUBMISSION OF DRAFT BUDGET (DEVELOPMENT & REVENUE)

Upon preparing the annual budget both for development and revenue the EE-BMPD will submit them to SE-PDC for his review.

4.4 REVIEW BY SUPERINTENDING ENGINEER - PLANNING & DATA CIRCLE

The SE-PDC reviews the draft budget. He may ask for additional information or clarification.

When the SE-PDC is satisfied, that the draft budget is realistic and contains all the necessary information, he submits the draft budget to ACE-BMW for review.

4.5 RECOMMENDATION BY THE ADDITIONAL CHIEF ENGINEER - BMW

The Additional Chief Engineer–BMW receives the draft budget and after comprehensive review with SE-PDC he recommends it and returns to SE-PDC with instruction that the final draft budget be transmitted to SE-P&P Circle (for development budget) and SE-Maintenance Circle (for revenue budget) for onward submission to Chief Engineer, RHD from their ends.
 
References :

Annual Development Programme (ADP) published by the Planning Commission

Planning Commission Guidelines published by the Planning Commission

BMMS database

PCP/PPs of ongoing and new bridge projects
 
Procedure Flowchart :

The procedure flowchart for this procedure is detailed below -
 


 


 

 

For duties associated with each grade of personnel see

 

Updated on : 1/12/2003

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