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RHD Operational Procedure Planning and Maintenance Wing
Maintenance - Routine Maintenance Division
OP/MC/2.2 - Flood Damage Management
Purpose and Scope :

This procedure covers the process to be adopted by Routine Maintenance Division within Maintenance Circle in the event of a major incident occurring within any of the Zones. While this procedure focuses on response to flood damage it applies equally to RHD's response to other emergency situations.
Definitions :

Major Incident can be any event that results in the closure of a road for an indefinite period due to damage, or renders it unsafe for use by the public.

Emergency Works works carried out on an emergency basis by a Zone to enable the road to be re-opened after a major incident.

Flood information Cell An emergency cell operating for 24 hours per day during period of flooding in Sarak Bhaban under Routine Maintenance Division to receive information of flood damages in different zones.
Responsibility :

Executive Engineer Routine Maintenance Division (EE-RMD) responsible for maintaining the records on major incidents and notifying all those concerned including MIS Circle for updating RHD web site. He will also compile reports and budget estimates for damages for CE-RHD and MoC.

Executive Engineers Field Divisions (EE-FD) responsible for reporting major incidents to EE-RMD, supervising emergency works and preparing reports and estimates for permanent rehabilitation works.
Method :


A Major Incident Reporting Guide has previously been prepared and is attached as an Appendix to this Procedure. EE-RMD should ensure that all divisions in the Zones have hard copies of this Guide, that it is placed on the RHD database and that a programme of training of divisional engineers is undertaken in the use of the reporting forms.


When major incidents occur they must be reported to EE-RMD by the relevant EE-Z at the earliest opportunity. Although notification is likely to be made by telephone in the first instance EE-RMD must insist that the EE-Z provides the required information on form IR-1 in the attached Appendix as soon as possible, and at the very latest by the end of the day on which the incident occurred.

Upon receiving notification of a major incident EE-RMD should immediately notify ACE-PMW. When EE-RMD receives the completed (or partially completed) form IR-1 for the incident he notify MIS Circle for them to update the RHD database for major incidents.


At the earliest opportunity after a major incident has occurred the relevant ACE-Z will authorize emergency works with a view to making the site safe and / or enable the road to be re-opened. The EE-FD must notify EE-RMD as soon as the road is re-opened who in turn must immediately notify ACE-PMW together with any other organisations that were previously notified of the road closure,

Upon completion of the emergency works the EE-FD should provide EE-RMD with details of the emergency works carried out on form IR-2 in the attached Appendix, whereupon EE-RMD should inform MIS Circle for them to update the RHD database with this information.


Based on the information provided in form IR-1, EE-RMD will prepare and forward to the EE-Z the post-incident rehabilitation form IR-3 for completion. Where the damage to a road or bridge indicates that major costs will be incurred for rehabilitation, CE-RHD may require an independent survey to be undertaken to verify the rehabilitation works involved.

Upon receipt of the completed form IR-3, and verification survey if necessary, EE-RMD should prepare a report for submission to CE-RHD through ACE-PMW containing an estimate for the rehabilitation works.

Depending on the scale of works involved CE-RHD will refer the matter to MoC for additional maintenance grant.


Upon approval to the budget estimate for the rehabilitation works the relevant ACE-Z will arrange for the design and implementation of the works in accordance with standard Operational Procedures, and upon completion EE-RMD will update the RHD database accordingly.
References :

Major Incident Reporting Guide to Inspections & Surveys (MoC) (August 2002).
Procedure Flowchart :

The procedure flowchart for this procedure is detailed below -




For duties associated with each grade of personnel see


Updated on : 1/12/2003