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RHD Operational Procedure – Planning and Maintenance Wing
 
HDM
 
OP/HDM/1.2 - Management of Information Dissemination
 
Purpose and Scope :

This procedure describes the information dissemination of the outputs from the HDM Circle.
 
Definitions :

None.
 
Responsibility :

SE–HDM Circle – approves all information before it is released to internal or external clients.

EE-Database, EE-Data Collection and EE-HDM Operation Division - Responsible for production of the information to be distributed to internal and external clients.
 
Method :

Annually a number of reports are prepared by HDM Circle and distributed to a number of internal as well as external clients, at the moment the following reports are being prepared:

RHD Road Network Database Annual Report – This report contains the results of the annual surveys carried out on the entire RHD road network. The report is distributed to:

1. Maintenance Circle

2. Planning and Programming Circle

3. Various donor organisations (on request)

4. Consulting firms carrying out work for donors or RHD (on request)

This Report is also placed on RHD’s web page. This provides the Field Engineers with information on the actual condition of the roads of their jurisdiction.

Annual Road Maintenance and Rehabilitation Needs Report – This report is prepared by running HDM-4. The report indicates the maintenance and rehabilitation needs of roads and is prioritized as per NPV/Cost. The report is distributed to:

1. Maintenance Circle (to be used as basis for the annual PMP and Routine maintenance plans)

2. Planning and Programming Circle (to be used as basis for the annual ADP)

3. Various donor organisations (on request)

4. Consulting firms carrying out work for donors or RHD (on request)

The Annual Road Maintenance and Rehabilitation Needs Report is also placed on RHD’s web page. This provide the field Engineers with information on the annual maintenance needs of the roads of their jurisdiction.

Road Maps – are being distributed to HQ, Zonal, Divisional and Sub-Division offices on an annual basis and when changes on the road network make it necessary to update the maps during the year.

Thematic Maps – are annually being produced covering:

1. Condition of the road network (included in the Annual Road Network Condition Report)

2. Maintenance and Rehabilitation Needs (included in the Annual Road Maintenance and Rehabilitation Needs Report).

3. Traffic volume on the road network (included in the Annual Road Network Condition Report)

4. Maps showing special events as requested by internal and external clients (see OP/HDM/2.4).

A Road Gazette (a statistical directory) is produced annually giving the official Name, Road ID, Road Description, Link ID, Link Description, Start, End and Length of each road included in the RHD road network.
 
References :

None.
 
Procedure Flowchart :

None.
 


 


 

 

For duties associated with each grade of personnel see

 

Updated on : 1/12/2003

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