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RHD Operational Procedure – Planning and Maintenance Wing
 
Planning and Programming - Planning Division
 
OP/PPC/2.1 - Preparation of Planning Commission Form - II (PC-II)
 
Purpose and Scope :

This procedure describes the process for preparing the Preliminary Project Concept Paper in Planning Commission Form-II (PC-II) for preparing a report on Feasibility Study of any Project to be conducted through GOB fund.
 
Definitions :

Planning Commission Form-II (PC-II) is a proposal in a concise form that is submitted to MoC for project approval and inclusion in the Annual Development Programme (ADP). A PC-II is required for any Feasibility Study Project to be conducted through GoB fund. It should include a brief description of the project, scope of work, scope of consulting services, ToR, total cost of consulting services, etc, in the prescribed format of PC-II.
 
Responsibility :

Executive Engineer - Planning Division (EE-PD) – is responsible for collecting all required data and organising and preparing the draft PC-II.

Superintending Engineer - Planning & Programming Circle (SE-PPC) – is responsible for reviewing the PC-II and making recommendation for approval of the draft PC-II to the Additional Chief Engineer - Planning & Maintenance Wing.

Additional Chief Engineer - Planning & Maintenance Wing (ACE-PMW) – gives the final clearance from the Wing’s point of view and submits the final draft of the PC-II to the Chief Engineer for his signature along with other signatories responsible for preparation of the PC-II and for submission to the MoC.

Additional Chief Engineers - Field Zone/Bridge Management Wing/Other Wings – are responsible for ensuring that his subordinate officers submit the required information/draft PC-II to the SE-Planning & Programming Circle precisely and in time.
 
Method :

4.1 PREPARATION OF THE DRAFT PC-II

The Superintending Engineer - Planning & Programming Circle receives the data related to the project in the PC-II format from a number of sources:

· The main source of information is from the field offices for mainly road projects. Following necessary surveys, the concerned field offices supply the required data generally in the PC-II format as and when instructed by the higher authority.

· For bridge projects, the Additional CE, Bridge Management Wing with the assistance of his SE, Planning & Data Circle prepares the draft PC-II.

The Executive Engineer - Planning Divisions scrutinises the draft PC-II and may request further information, or clarification of the data. He also ensures that the PC-II is in the prescribed format of the Planning Commission.

4.2 FINAL DRAFT PC-II

The Executive Engineer - Planning Divisions submits the draft PC-II to the Superintending Engineer - Planning & Programming Circle, who reviews the submission. He may ask for additional information or clarification.

When the SE P&P is satisfied, that the PC-II is accurate and contains all of the necessary information, it is reviewed by the Additional Chief Engineer - Planning & Maintenance Wing and submitted to the Chief Engineer as a final draft for his signature.

4.3 SUBMISSION TO THE MINISTRY OF COMMUNICATIONS

When the Chief Engineer has signed the PC-II along with other signatories concerned with the preparation of the PC-II, it is submitted to the Ministry of Communications by the Superintending Engineer - Planning & Programming Circle on behalf of the CE-RHD for approval and inclusion of the project in the ADP.
 
References :

Planning Commission Guidelines published by Planning Commission

5 year Development Plan published by Planning Commission
 
Procedure Flowchart :

The procedure flowchart for this procedure is detailed below -
 


 


 

 

For duties associated with each grade of personnel see

 

Updated on : 1/12/2003

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