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RHD Operational Procedure – Planning and Maintenance Wing
 
Monitoring - Evaluation Division
 
OP/MON/3.1 - Post Project Evaluation Report
 
Purpose and Scope :

Undertaking post project evaluation and producing post project evaluation reports aims to increase the efficiency, cost effectiveness and relevance of future road and bridge projects. This aims to base (current and future) project preparation and prioritisation on more accurate data and assumptions based on findings on successful and unsuccessful past projects.

This should help determine whether Project as completed has met the original project objectives. This, in turn, should improve future project preparation and implementation, by recording and applying lessons for the preparation of future projects.

All projects initiated by RHD (whether FAP or GoB) require some form of post-completion evaluation. The depth and detail of the evaluation will depend on the scale of the project. This needs to be defined and agreed. This should be read in conjunction with procedure OP/EC/3.3 which focuses on economic evaluation aspects of project evaluation.
 
Definitions :

Project Monitoring: the process of assessing the progress on a (road or bridge construction) project during the course of project implementation. This involves both the physical progress (how much has actually been achieved towards project completion) and the financial progress (the total costs incurred, irrespective of whether funds have been transferred).

Project Evaluation: a once-only assessment on the final completion of the entire project, to determine to what extent the project has met its original objectives, whether it has achieved technical and financial targets, and whether it has followed the planned implementation process. This is the subject of this note.

Donor Project Evaluation: If a given project is financed from external funding, the funding agency may require their own (independent) evaluation, to be conducted by an external party. Such an evaluation is unrelated to and separate from the RHD project evaluation requirements, which is subject of this note.

Project Impact Assessment: a broader review of the impact of any transport infrastructure project, to determine the direct and indirect impact of the intervention, including social, environmental and economic impacts.
 
Responsibility :

Post project evaluation will involve responsibilities for the ACE – Planning & Maintenance Wing, Superintending Engineer – Monitoring Circle, Executive Engineer – Monitoring Division and various field officers. These will be developed as this activity develops within RHD.
 
Method :

An outline methodology is presented below on the basis of assistance for project evaluation by external consultants.

4.1 DEFINE SCOPE, BASELINE AND INITIATE EVALUATION PROCESS

· Define Scope of Evaluation effort in relation to size of the project.

· RHD to conduct process or to out-source?

· Define and prepare ToRs for external consultants.

· Collect project preparation material (“before project situation”): PCP and PP, project design reports, including budget, proposed or forecasted implementation schedule; traffic counts and other data used in economic assessment.

4.2 OUTPUT OF THE EVALUATION PROCESS

The following are considered as the main outputs for an effective post project evaluation process:

· Planning: assess whether project planning was realistic, whether assumptions made during planning were realistic, relevant and accurate

· Design: determine whether the design criteria used in project design meet the development objectives, and are likely to meet them in the future

· Implementation process – timing: record the milestones during construction process, assessing where delays occurred compared to planned implementation, what caused the delays, how these could have been avoided.

· Implementation process – environment: record and describe the environmental impact of the project during construction process, and post project completion. This should also include any health & safety incidents taken place during project construction, such as site accidents, accidents following temporary traffic measures

· Implementation process – cost: record the cost of actual construction compared with project cost estimates. Identify main cost components, and variance between estimates and final costs

· Implementation process – quality: determine whether work as built meets (RHD) design standards and criteria

· Benefits and beneficiaries: Identify and – where possible – quantify the benefits of project following completion. Identify beneficiary groups and their interests, both those directly and indirectly affected. Compare results with the intended benefits and beneficiaries. Review assumptions made on economic benefit stream, and compare with actual and probably future benefits.

· Negative impacts: Were negative impacts anticipated and forecasted, and included in pre-investment project assessment? What are perceived negative impacts following conclusion: employment, social disruption, traffic safety, other environmental impact

· Economic Evaluation: See Procedure OP/EC/3.3.
 
References :

None.
 
Procedure Flowchart :

To be developed.
 


 


 

 

For duties associated with each grade of personnel see

 

Updated on : 1/12/2003

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