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RHD Operational Procedure – Planning and Maintenance Wing
 
Monitoring - Monitoring Division
 
OP/MON/2.3 - Processing of IMED Quarterly Progress Reports
 
Purpose and Scope :

The procedure describes how the IMED quarterly progress reports are processed and the scope covers all development projects (both local and foreign aided) by the Monitoring Circle.
 
Definitions :

Implementation, Monitoring and Evaluation Division (IMED) - is a division of the Ministry of Planning headed by an officer of the rank of Secretary. It is the central organisation for the evaluation and monitoring of public sector development projects included in the Annual Development Programme.

IMED Quarterly Progress Report (IMED/03/2001) - a prescribed government form for project monitoring submitted to the MoC and IMED on a quarterly basis. The report allows the IMED to assess the progress and performance of projects during implementation. Progress is reported on such items as physical and financial achievement; release and disbursement of funds; implementation problems etc.

Annual Development Programme - is the operational document of the GoB’s 5-year plan and includes all types of GoB funded and Foreign Aided Projects, which are ongoing and newly included. The ADP consists of the main investment programme, technical assistance programme and self-financed programme, which are sub-divided into the different government sectors. The ADP is published in June and is available to the public.
 
Responsibility :

Chief Engineer (CE) - is the main signatory of the IMED Quarterly Progress Reports but the present arrangement for signing of the reports is delegated to an authorized officer who is the SE-MON.

Additional Chief Engineer - Planning & Maintenance Wing (ACE-PMW) - responsible for reviewing the IMED Quarterly Progress Reports and sending to the CE.

Superintending Engineer - Monitoring Circle (SE-MON) – is responsible for liaising with the Field, HQ and Project officers to ensure that all necessary information is received on time. He reviews the quarterly progress reports. He is authorised to sign the reports on behalf of the CE and for sending them directly to the Ministry of Communications/IMED.

Executive Engineer - Monitoring Division (EE-MON) – supervises the checking and compilation of the individual reports.

Assistant Engineer - Monitoring Division (AE-MON) - detailed checking of all reports.
 
Method :

4.1 PREPARATION OF IMED QUARTERLY PROGRESS REPORTS

The SE-MON requests the Field, HQ and Project Officers to submit individual IMED Quarterly Progress Reports for each development project listed in the ADP. The officers will be given at least two weeks notice, to allow them sufficient time to collect the necessary information. The EEs/PMs of the HQ/Zone/Project preparing the IMED report.

The respective Superintending Engineers/Project Directors examine the reports of each individual project and submit them to the SE-MON no later than fifteen days after the end of each quarter being reported.

4.2 CHECKING OF IMED QUARTERLY PROGRESS REPORTS

The SE-MON receives the reports and sends those to the EE-MON for checking and compilation. The AE-MON is entrusted with the responsibility for all initial checking and compilation. The final draft reports and the draft letters are submitted to the SE-MON.

4.3 FINAL SUBMISSION

BY an order presently the reports are submitted to the Secretary of the MoC by the SE-MON directly and with an intimation copy to the CE, ACE-PMW, Assistant Secretary -MoC Development, and Assistant Director - IMED.
 
References :

Annual Development Programme published by the Planning Commission (Programming Division)

IMED/03/2001 - IMED Quarterly Progress Report Standard Proforma

Website: www.rhd.gov.bd

Circulation List - maintained by the Additional Chief Engineer - Planning and Maintenance Wing

OP/ZF/2.2 – Preparation of Progress Report
 
Procedure Flowchart :

The procedure flowchart for this procedure is detailed below -
 


 


 

 

For duties associated with each grade of personnel see

 

Updated on : 1/12/2003

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