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RHD Operational Procedure – Planning and Maintenance Wing
 
Planning and Programming - Planning Division
 
OP/PPC/2.5 - GoB Strategic Planning Process
 
Purpose and Scope :

This procedure outlines the overall strategic planning processes undertaken by the RHD that contribute and respond to Government of Bangladesh Overall Strategic Planning (in particular, the 5 Year Plan and the 2 or 3-year Rolling Plans) and Policy formulation. This includes strategy and policy development that contributes to GoB 5 Year Plan and the process of developing RHD annual and medium-term programmes and budgets that are consistent with the GoB 5 Year Plan.
 
Definitions :

Plan - This is a one-year or longer-term perspective of future work.

Programme - This is detailed, costed, and timed schedule of specific projects to implement the plan.

Medium Term - Typically a 3-5 year time horizon.

Strategic - Network-wide perspective and/or multi-year perspective linked to the achievement of wider (GoB) objectives or goals.

Government of Bangladesh 5-Year Plan (5-Year Plan) - Overall strategic plan for development. Each new plan starts a new period.

Government of Bangladesh 2 or 3-Year Rolling Plan (3-Year Rolling Plan) - This indicates the work to be undertaken in accordance with the 5 Year Plan. Each year it has a confirmed programme of work called the Annual Development Programme, (ADP) and indicative budget for the two following years.

Property Reduction Strategy Paper (PRSP) - The PRSP is a World Bank/IMF initiative, likely to be come the GoB's the main strategic planning vehicle in the future.
 
Responsibility :

This procedure presents the need for RHD strategy and long-term costed planning. This process would be led by the Chief Engineer with prime responsibility resting with the Planning & Programming Circle. Inputs from the HDM Circle, Maintenance Circle, Economics Circle and Bridge Management Wing (and other RHD functions) will be important in this process.
 
Method :

Two separate processes are presented here – developing and ensuring RHD policy has good links to wider Planning Commission and GoB strategic planning and policy mechanisms, and developing RHD’s programme and budget to ensure it responds to this GoB policy and the current 5 year plan. The concept of a ‘performance agreement’ for the RHD is linked to this strategic planning process, and is outlined in procedure OP/MON/2.2.

4.1 STRATEGIC PLANNING PROCESS

It is important the road transport planning is both considered for long-term as well as immediate requirements, and coordinated with wider multi-modal land transport planning and accountable to the GoB and people of Bangladesh.

This should fit within a framework of long-term multi-sectoral planning that reflects Government policy and allows transport infrastructure (e.g. roads and bridges) to support and build other sections of the Bangladesh population and economy, leading to sustainable development.

This requires RHD to:

- Participate in a wider process of multi-modal land-transport planning, to ensure coordination and coherence of road, rail and waterway transport (and airports) in Bangladesh

- Contribute to preparation of scenarios for land-transport planning to develop options for development that meets and reflects wider government objectives

- Receive a costed-plan for land-transport development and develop and maintain a National Road Transport Strategy

- Develop a ‘Performance Agreement’ for the RHD that sets out clearly how the performance of the RHD can be monitored against its inputs (funding and operational performance) and outputs (level of service agreement between the RHD and people of Bangladesh). – See OP/MON/2.2.

4.2 DEVELOPMENT OF RHD PLAN

RHD has a Road Maintenance Management System (RMMS), Bridge Maintenance Management System (BMMS), HDM and GIS database. Together these are considered as RHD’s Road Asset Management System (RAMS). These can be used to produce ‘maintenance and rehabilitation needs reports’ that set out the next year’s required maintenance and rehabilitation and supporting 5-year budget expenditure profile.

The RHD needs to be able to assess the cost of achieving a standard of maintenance management. Firstly, there will be a cost involved in increasing the standard of maintenance on RHD roads and bridges and removing the backlog of overdue maintenance (now requiring full rehabilitation in some cases). Secondly, the budget cost to sustain the condition of RHD’s road and bridge stock above a predetermined level, through routine, emergency and periodic maintenance works, needs to be determined and agreed.

The RHD’s Annual Development Plan should be linked to its strategic planning process and to the current GoB 5 year plan. This will present the framework for long-term planned development work. A medium term budgetary framework (MTBF) is under development that combines proposed development projects for the next year (updating the previous year’s Annual Development Programme) with indicative budget for the following four years. This should link to the GoB 5 year plan and rolling 3-year plan.

RHD’s annual development programmes and budget (development and maintenance) need to combine the inputs of the Needs Report (See OP/HDM/3.2 and OP/BPD/3.1) and MTBF. It is important that preservation of the RHD infrastructure assets receives sufficient funding. Therefore:

· Funding of maintenance (routine, periodic and an unallocated amount for emergency works) needs to be budgeted before proposed development projects are considered. (This should be reflected in GoB stated policy).

· Determining the budget required to bring the standard of RHD roads and bridges to an acceptable level (rehabilitation – budget over designated timeframe) and then maintained (routine & periodic maintenance annual minimum budget requirement) should be evaluated and agreed. The minimum acceptable standards (levels of service) should be defined in the RHD's Performance Agreement.

· Improvements and rehabilitation required to maintain RHD’s current assets (from the Needs reports) should be a priority over further development of the RHD’s road network.

The preparation and approval of the RHD Annual Development and Revenue Programmes and Budgets must be consistent with the GoB 5 year plan. The conversion of the Annual Development Programme (ADP) into the Annual Development Budget (ADB) results in allocation to budget account classifications for approval of parliament and subsequent expenditure. For RHD all of the ADP is through the ADB.

If the RHD is to achieve the objectives stated in its annual (and medium term) plans and programmes and be held accountable for these, then it is imperative that the planned level of funding is actually provided to it by the MoF in full and on time.
 
References :

None.
 
Procedure Flowchart :

6.1 Strategic Planning
 


 


 

 

For duties associated with each grade of personnel see

 

Updated on : 1/12/2003

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