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RHD Operational Procedure – Zonal Operation Wing
 
Zonal Operations
 
OP/ZF/3.2 - Preparation of Progress Reports
 
Purpose and Scope :

This procedure describes the process for preparation of monthly progress reports for development and maintenance works, separately, by EE. The EE is required to submit monthly progress reports of physical and financial achievement in execution of works against target and budget allocations, for his Division, to enable preparation of RHD’s monthly progress reports. The Divisional progress report is an element of RHD’s Progress Report and as such its preparation is a step towards preparation of RHD’s Progress Report.
 
Definitions :

Monthly Progress Report is a monthly report prepared in a prescribed format showing physical and financial progress of works up to the month and during the month against Annual Programmes, budget allocations and target. Reasons for shortfall in achievement and remedial measures adopted to over come these shortfalls are also to be explained in the report.
 
Responsibility :

The SDE, EE SE, ACE and SE, monitoring are required to prepare monthly Sub-divisional, Divisional, Circle, Zonal and RHD progress reports respectively such that the progress of works under execution can be monitored sub-division wise, division wise, circle wise, zone wise and for the RHD respectively against budget allocations and programme.
 
Method :

EE is required to submit monthly progress report for works under development and Revenue heads, separately against approved Annual Programmes.

4.1 EE OBTAINS MONTHLY PROGRESS REPORTS FROM SDES.

The EE obtains monthly reports for both physical and financial progress of works under development and revenue heads against approved Annual Programme, showing target, achievement and budget allocations, in prescribed format.

4.2 EE VERIFIES THE REPORTS, REFINES, COMPILES THEM INTO DIVISIONAL PROGRESS REPORT AND FORWARDS TO SE.

The EE verifies the reports submitted by SDEs against approved annual programme, budget provision and target for physical and financial achievement. He refines the sub-divisional progress reports, (if necessary), compiles them into Divisional Progress report and forwards it to SE within the specified date.

4.3 THE SE RECEIVES THE DIVISIONAL PROGRESS REPORTS FROM EES OF HIS CIRCLE, COMPILES THEM INTO CIRCLE REPORT AND FORWARDS IT TO ACE.

The SE receives the Divisional Progress reports from EEs of his circle, compiles them into circle report and forwards it to ACE.

4.4 THE ACE RECEIVES THE REPORTS FROM CIRCLES, COMPILES THEM INTO ZONAL REPORTS FOR DEVELOPMENT AND MAINTENANCE WORKS SEPARATELY AND FORWARDS TO S.E, MONITORING CIRCLE AND SE MAINTENANCE CIRCLE RESPECTIVELY.

The ACE receives the progress reports of circles, compiles them into zonal report for development work and zonal report for maintenance works separately. Then, he forwards zonal report for development works to S.E, monitoring circle, and zonal report for maintenance works to SE, maintenance circle.

4.5 SE, MONITORING CIRCLE AND SE, MAINTENANCE CIRCLE RECEIVE ZONAL/WING PROGRESS REPORTS OF DEVELOPMENT AND MAINTENANCE WORKS RESPECTIVELY, COMPILE THEM INTO RHD REPORTS AND SUBMIT TO MOC.

SE monitoring circle and SE, maintenance circle receive zonal/wing progress reports of development and maintenance works respectively, compile them into RHD reports and submit to MoC.

4.6 MOC RECEIVES RHD’S PROGRESS REPORTS AND REVIEWS IN A MEETING.

MoC receives RHD’s progress reports, reviews the up to date achievement and shortfalls in a meeting with RHD, with the Minister/Secretary in the chair. Problems and remedial measures, if any, are discussed in the meeting.
 
References :

None.
 
Procedure Flowchart :

The procedure flowchart for this procedure is detailed below -
 


 


 

 

For duties associated with each grade of personnel see

 

Updated on : 1/12/2003

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