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RHD Operational Procedure Management Services Wing
 
Administration and Establishment - Administration & Establishment Division
 
OP/AE/2.3 - Appointment and Promotion of Staff
 
Purpose and Scope :

This Procedure describes the process of Appointment of RHD Staff. This operation aims to ensure that RHD's staff level is in a position to help achieve the objectives of RHD. This includes appointment following recruitment of new staff and appointment following promotion.

The procedure for promotion is also described here. Very few of the posts are recruited by direct recruitment only. Most of the higher posts are filled by promotions from amongst the staff of the concerned service.
 
Definitions :

PP - Project Proforma.

PSC - Public Service Commission.
 
Responsibility :

MoC - appoints all class I gazetted officers of RHD (both under Revenue and Development head) after they are selected by the Public Service Commission and Selection Board/Committee and subsequent approval as per the current government recruitment rules.

Chief Engineer - RHD - appoints all non-gazetted staff of RHD and staff other than class 1 gazetted (both under Revenue and Development Head) after their selection as per Govt. recruitment rules.

Superintending Engineer - Administration & Establishment Circle - prepare proposal for filling up vacant posts by recruitment by Promotion and submits to MoC (for gazetted officer) on approval by CE-RHD.

Executive Engineer - Administration & Establishment Division - helps prepare staff requirement assessment by filling up vacant posts through recruitment by Promotion.
 
Method :

4.1 TYPES OF ESTABLISHMENT

In RHD, there are two types of Establishment 1) Regular and 2) Work charged. Regular Establishment is either permanent or temporary.

Permanent Regular Establishment is charged against revenue head, while Temporary Regular Establishment is charged both to revenue and development heads depending on the type of post.

Temporary Regular posts related to on-going projects (created for the sole purpose of their implementation as per provision of PP) are charged to the Development head. Temporary Regular posts, which are permanent in nature on functional basis (sub-division, division, circle level), not relating to any particular project, are charged to the Revenue head. For all temporary regular posts a year-by-year retention order of the government is required (This is not required for permanent regular posts).

Work-charged Establishment is treated as a temporary post and charged direct to the work. Their services are expected to be dispensed with as soon as the work for which they were recruited is completed. But, since some works are always going on in the Department, it becomes very difficult to retrench the senior members and engage new hands. The government has therefore banned recruitment of work-charged staff and Muster Roll labours.

4.2 ASSESSMENT AND APPROVAL FOR APPOINTMENT

For Appointment of RHD Staff, first of all, staff requirement is assessed by SE & EE, Administration & Establishment (see OP/AE/2.2). The offices of SE and EE, Administration & Establishment maintain registers of staff, including record on RHD's Personnel Database (see OP/AE/2.1). New additional posts may also be in response to department re-organisation. For each type of post in RHD, the total number of posts are fixed by Government sanction, which cannot be exceeded. From these data, it can be assessed, how many vacant posts there are against each type of post and how many new additional posts can be filled by recruitment. Thus, assessment of requirement of staff, without crossing the sanctioned limit of each type of post (e.g. SDE, EE etc.) is made at any time for each type of establishment (e.g. Regular Temporary, Regular Permanent).

The proposal for Appointment of staff of RHD is on the basis of assessment of requirement of staff. This is prepared by SE-Administration & Establishment, assisted by EE-Administration & Establishment. In the proposal, it is clearly stated how many of each type of posts are sanctioned by the government, how many of these are vacant, and how many to be filled by recruitment. The dates from which the posts are lying vacant are also indicated in the proposal.

Requirement of staff for appointment by direct recruitment and for appointment by promotion from immediate lower level are clearly indicated. For appointment by promotion, specific proposal of names of staff against each post is furnished with their service records. Recruitment of class 1 gazetted engineering cadre posts for RHD is spelt out by an amendment to the Bangladesh Civil Service Recruitment Rules, 1981 vide Ministry of Establishment Notification No. S.R.O.92-L/85/ME/(RV)R-1(E-XIV)/84 dated 13th February, 1985 (See Reference 2). The method of recruitment of non-Engineering gazetted posts and non-gazetted posts is spelt out by Ministry of Communications, Road and Road Transport Division Notification No.S.R.O.29-L/85 dated 9th January 1985 (See Reference 3). The proposal is then placed before CE, RHD. If he consents to the proposal, it is sent to MoC by SE-Administration & Establishment, for clearance for recruitment, with the concurrence of the Ministry of Establishment as required by government recr
uitment rules.

If the MoC agrees with the proposal of recruitment for filling up the vacant posts, the MoC seeks clearance from the Ministry of Establishment for the posts to be directly recruited. The process of recruitment and appointment by promotion for different types of staff is initiated as per government recruitment rules, while that for direct recruitment and appointment is initiated after getting clearance from the Ministry of Establishment.

4.3 APPOINTMENT BY DIRECT RECRUITMENT

For appointment of staff directly, recruitment is made first (according to staff requirement assessment approved by MoC with the concurrence of the Ministry of Establishment, see OP/AE/2.2) as per procedure in Government Recruitment Rules for direct recruitment and amendments to these Rules (See Reference 1, Chapter 1, Part A, 1 & 3). Once selection for recruitment is made, appointment is made to different classes of staff by different appointing authorities.

Class-1 gazetted directly recruited staffs of RHD are appointed by MoC after their selection by the Public Service Commission through competitive examination according to the recruitment Rules and the amendments thereof (See Reference 1, Chapter 1, Part A, 1 & 3). Staffs other than class-1 gazetted are similarly appointed by the CE-RHD after selection. Before appointment of directly recruited staff, different number are to be fixed, as per relevant Rules for different quotas (see Reference 1, Chapter 1, Part B)

4.4 APPOINTMENT BY PROMOTION

For appointment of staff by promotion, recommendation for selection is made by examination, selection boards and selection committees, depending on the types of posts. This is according to government rules for promotion and amendments thereof (See Reference 1, Chapter 3). After approval of selection for promotion by appropriate authority, appointment to class -1 gazetted posts are made by MoC, while appointment for others are made by the Chief Engineer for RHD on behalf of the Government.
 
References :

Establishment Manual Volume 1(Published by Ministry of Establishment, compiled up to 31st December, 1995). In particular refer to:

Chapter 1, Part A, Item 3, Bangladesh Civil Service Recruitment Rules, 1981 and its amendments.

Chapter 1, Part A, Item 5, Bangladesh Civil Service (Age, Qualification and Examination for Direct Recruitment) Rules, 1982 and its amendments.

Chapter 1, Part B, Item 1 & 2, Quota System for recruitment/appointment

Chapter 3, Promotion/Selection Committees.

Ministry of Establishment (13.02.1985). 'No. S.R.O. 92-L/85/ME/(RV) R-1 (P-XIV)/84 Amendment to the Bangladesh Civil Service Rules', Bangladesh Gazette Extra ordinary.

Ministry of Communication (09.01.1985). 'No. S.R.O. 29-L/85, the RHD (Gazetted and Non-Gazetted Employees) Recruitment Rules', 1984, Bangladesh Gazette Extra ordinary.
 
Procedure Flowchart :

The procedure flowchart for this procedure is detailed below -
 


 


 

 

For duties associated with each grade of personnel see

 

Updated on : 1/1/2004

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