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RHD Operational Procedure Management Services Wing
Administration and Establishment - Administration & Establishment Division
OP/AE/2.2 - Staff Requirement Assessment
Purpose and Scope :

This Procedure describes the process of Staff Requirement Assessment of RHD. This is done once a year to fill up the vacant sanctioned posts, to cater to the need for any new/additional posts.
Definitions :

Responsibility :

Executive Engineer - Administration & Establishment Division - prepares a policy paper in respect of new posts, appointment and retention of staff as per instructions of SE-Administration & Establishment circle.

Superintending Engineer - Administration & Establishment Circle - makes an annual assessment of requirement of staff and recruitment of new personnel.

Chief Engineer - RHD - reviews the organisation and needs of the Department once a year and submits his recommendations to the Government for approval and action.

When the Government decides for a re-organisation of the Department, consultants may be engaged to assess staff requirements on the basis of present-day needs.
Method :

Staff Requirement Assessment is made in the following manner:

Once each year, an assessment is made of the total existing staff of RHD against the total sanctioned permanent Revenue posts, and Development & Work - Charge posts under Retention order.

There are a definite number of permanent posts sanctioned by the Government against each office. These are Development, Work-Charged and Temporary Revenue posts (for which Government issues retention order each year). This strength of staff cannot be exceeded without Government approval.

Staff Requirement Assessment is made on the basis of:

1) Vacant posts against sanctioned & retained strength according to registers maintained in the Administration and Establishment Circle of Management Services Wing on the RHD's Database; (see OP/AE/2.1).

2) New/additional posts felt necessary by the CE as per recommendations of Zonal/Wing ACE's and;

3) Any posts remaining to be filled according to any re-organisation in progress.

Staff required, therefore includes vacant sanctioned posts and proposed new/additional posts.

Once the assessment of staff requirement is finalized, a proposal for recruiting the staff is prepared by the SE-Administration and Establishment, assisted by his EE, as per instructions of CE. The proposal, if agreed by CE, is sent to MoC by SE-Administration & Establishment for Government approval.

The MoC seldom approve recruitment of any new/additional post beyond sanctioned and retained strength, unless there is an approved re-organization of the Department. Now, there is a bar imposed by the Government on any new recruitment. If, however, it is absolutely necessary, the MoC is to seek concurrence of the Ministry of Establishment.

Staff Requirement Assessment is also made when there is a Government approved overall/partial Re-organisation of the Department resulting from present-day needs.
References :

OP/AE/2.1 Maintenance of the Personnel & Organisation Databases.
Procedure Flowchart :

The procedure flowchart for this procedure is detailed below -




For duties associated with each grade of personnel see


Updated on : 1/1/2004