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RHD Operational Procedure – Technical Services Wing
 
Arboriculture - Operations Division
 
OP/ARB/2.1 - Preparation of Annual Plantation Programme
 
Purpose and Scope :

The purpose of this procedure is to describe how the Arboriculture Circle, in consultation with all of the field zones of RHD, arranges the annual programme for plantation.
 
Definitions :

Memorandum of Understanding (MOU) - is an agreement between the RHD (represented by the CE) and the Forest Department (represented by the Chief Conservator of Forest). The MOU is an agreement between the RHD and the Forest Department for plantation along the RHD roadside land during the following five years.

Divisional Forest Officer (DFO) - a district level officer of the Forest Department.

Plantation Manual - produced by the RHD and gives guidelines on all aspects of planting, and includes maintenance of new plantations.

Annual Development Programme (ADP) - is the operational document of the GOB’s 5-year plan and includes all types of GOB funded and Foreign Aided Projects, which are ongoing and newly included. The ADP consists of the main investment programme, technical assistance programme and self-financed programme, which are sub-divided into the different government sectors. The ADP is published in June and is available to the public.
 
Responsibility :

Chief Engineer (CE) - responsible for according approval of the final Annual Plantation Programme.

Additional Chief Engineer - Technical Services Wing (ACE-TSW) - responsible for the final review of the draft Annual Plantation Programme.

Chief Arboriculturist - Arboriculture Circle (CA) - responsible for according approval of the draft Annual Plantation Programme.

Executive Arboriculturist - Operations Division (EA) - reviews/prepares the draft Annual Plantation Programme.

Sub-divisional Arboriculturist - Operations Division (SDA) - prepares part of the draft Annual Plantation Programme.
 
Method :

4.1 CONSULTATION WITH THE FIELD DIVISIONS.

For preparation of the Annual Plantation Programme, the SDA/AA will consult with the EE’s of the field zones, commencing in February of each year. A draft plantation programme will be prepared following the guidelines and instructions of the CA/CE, which will be submitted to the EA after field inspection.

4.2 CONSOLIDATION AND REVIEW OF THE PROGRAMME BY EAS.

The draft programmes submitted by the SDA/AAs are examined, consolidated and processed by the EAs of the Arboriculture Operations Division giving consideration to priority of location, available funds, available resources, road stability, road beautification etc. The EAs will also discuss their programmes with the officers of the Forest Department and give due consideration to implementation of other projects, for example the ADB ‘Forestry Sector Project’. The consolidated programme is then submitted to the CA.

4.3 REVIEW OF THE PROGRAMME BY CA.

The programme submitted by the EAs of the two Arboriculture Operation Divisions is reviewed with particular attention to the guidelines and national policy on plantation, the ADP and the MOU. The CA will also consult with ‘Social and Environment’ and ‘Road Design and Safety’ Circles. The draft Annual Plantation Programme for the RHD is then finalised and sent to the ACE-TS.

4.4 FINAL REVIEW AND APPROVAL OF THE PROGRAMME

The draft Annual Plantation Programme will be reviewed by the ACE-TS and recommended to the Chief Engineer for approval. When the Programme is finally approved, in May of each year, it is returned to the EA through the organisational structure, for necessary preparation for implementation.
 
References :

· Annual Development Programme - RHD

· Memorandum of Understanding - RHD/Forest Department

· Plantation Manual - RHD
 
Procedure Flowchart :

The procedure flowchart for this procedure is detailed below -
 


 


 

 

For duties associated with each grade of personnel see

 

Updated on : 1/12/2003

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